Being ready for your time and attendance software implementation is very important. When implementing Time and Attendance Software apply the below-mentioned steps to ensure you have a successful implementation.
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• Find out who the Vendor will be provided to do your implementation and what their background is.
Firstly, find out how many implementations they have done on the product. A good rule of thumb is that the installer, or installation team, must have performed at least 5 implementations of the time attendance software you are purchasing.
Installers may be certified on other systems, possibly even your existing HR and/or payroll software, but until they have performed a significant number of installs of your chosen time and attendance system they may not be able to handle all the issues and challenges that inevitably come up. You should also ask for installation references about the installers, just as you would ask for references about the Time and Attendance software itself, before beginning.
Set your System Scope and Expectations
Once you have verified that the time and attendance software implementation consultant and/or staff are qualified to handle the job, you need to make sure that both all parties involved understand and are in full agreement of what is included in the scope of the project and the outcome expectations.
Misunderstandings regarding the scope and expectations can create cost overruns and can lead to poor, ineffective implementations. Make sure everything is in writing and the implementation team has created a detailed list of project requirements, with an estimated time of completion for each. Each item should have a low and high expected timeline ("two to three weeks", for example) which gives an overall timeline for the project.
Have your data ready?
In almost every case when a project goes over budget, the client is partly to blame. You may not agree with this but it is true. One of the main reasons for this is that the information or data is not ready.
Before beginning the implementation, make sure all information and data the implementation staff will need are ready to go. There is nothing worse than an expensive consultant or worse, a team of consultants, doing nothing while waiting for some piece of data. You should not schedule an implementation until all necessary data and information for the implementation is ready.